Grantee ResourcesIn an effort to streamline and strengthen transparency, the Arcus Foundation recently launched a new system to manage funding requests, grants and the various pieces of information that surround our philanthropic work. The new system is powered by Fluxx and allows grantees to work in the same system that we do through an online portal, which will improve communications and allow us to be more responsive by simplifying the processes.
How do I submit an Initial Funding Concept (IFC)?Please submit an Initial Funding Concept here. The form can also be accessed by current grantees that have access to their portals by selecting the “Submit Concept” button on the login page.
How do I submit a Letter of Inquiry and Proposal?If you are invited to submit a Letter of Inquiry, you will be provided with a username and password to access the form online. You will use the Arcus Grantmaking Portal to submit Letters of Inquiry and Proposals.
I am a returning applicant (i.e., I have received Arcus funding in the past). Do I need to register for the Arcus online system?Initial Funding Concepts (IFCs) are required of all applicants. If your IFC is approved to move forward to the LOI stage, you will be given a username and password for the Arcus Grantmaking Portal.
What information is asked for in the online Letter of Inquiry and Proposal?The Letter of Inquiry (LOI) asks for information about the applicant organization, fiscal sponsor (if applicable), and project information. New applicants are also required to upload their latest board-approved Equal Employment Opportunity (EEO) policy. The Proposal asks for additional detail regarding the applicant organization, fiscal sponsor (if applicable), key project personnel, project outcomes and indicators, project budget, and other sources of support. In addition, a number of uploaded documents are required for the application, including:
- Project Budget, if project support is requested, showing revenue and expenses
- Executed Fiscal Sponsorship Agreement, if fiscally sponsorship is in place
- Annual Operating Budget
- Audited Financial Statements for most recently completed fiscal year, if available OR
- IRS Form 990, OR
- Profit & Loss Statement and Balance Sheet
- Articles of Incorporation (or equivalent)
- Bylaws (or equivalent)
- In-country registrations
What is the Arcus Grantmaking Portal? What can I use the system for?The Arcus Grantmaking Portal is an online grants management tool powered by Fluxx that allows you to submit Initial Funding Concepts, Letters of Inquiry and Proposals. The system also allows you to manage the grants that you have with the Arcus Foundation, including payments and reports.
What is the Fluxx Grantee Portal?Once registered in the online system, Arcus applicants and grantees will have access to their own Grantee Portal. This portal allows you to submit Letters of Inquiry (LOIs) if invited (and subsequently, full proposals, if invited), view all pending LOIs and full proposals, manage your funded grants, and submit reports and other required documentation.
Who can I contact for technical assistance?If you run into technical difficulties using Arcus Grantmaking Portal, please contact us at firstname.lastname@example.org.
My Arcus Grantmaking Portal account is locked. How do I get back in?On the login page, click the link that says “forgot your password,” and you will be prompted to enter your account information to continue with the process of resetting your password. Please contact us at email@example.com if you continue to have problems.
Do the character limits indicated in the online forms include spaces?Yes. Character limits for certain text boxes are limited, and include spaces.
Can I schedule a training on how to use the system?Please contact us at firstname.lastname@example.org and an Arcus staff member will be happy to answer any Fluxx related questions or provide one-on-one training.
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